Overview

Salary £45,ooo

Our client is a leading commodity trading tech supplier working with some of the world’s leading trading organisations. They are looking for a dynamic and detail-oriented Executive Assistant & Operations Coordinator to support the COO and senior leadership team in driving operational excellence across the business. This is a multifaceted role combining executive support, office and team coordination, event management, and marketing support. The successful candidate will be proactive, organised, and confident working in a fast-paced environment with international reach.

The Role

Executive Support & Office Management

  • Provide comprehensive executive support to the COO.
  • Manage day-to-day office operations including procurement, IT liaison, and onboarding of new staff.
  • Ensure efficient internal communications and maintain a high level of discretion and professionalism.

International Team & Compliance

  • Liaise with overseas teams to check and track paperwork and ensure all documentation meets internal standards and deadlines.
  • Support the COO in maintaining oversight of international operations, flagging risks, and coordinating deliverables.

Event & Marketing Coordination

  • Plan and deliver internal and external events, including logistics, budget tracking, vendor management, and communications.
  • Collaborate on marketing initiatives, assist with content creation, and maintain brand consistency across platforms.
  • Manage and update the company website (WordPress) and schedule content across social media platforms (Hootsuite, Later).

Project & Process Support

  • Assist the COO with key projects and cross-departmental initiatives to improve operational efficiency.
  • Support budgeting and expense tracking, ensuring timely reporting and accurate records.
  • Help document and refine operational processes and systems.

The Person

  • 5+ years of experience in executive support and office or operations management roles.
  • Experience supporting senior leaders, with the ability to anticipate needs and act independently.
  • Strong organisational skills with excellent attention to detail and ability to manage competing priorities.
  • Event coordination experience (corporate, internal, or client-facing).
  • Comfortable reviewing and processing documentation, with awareness of cross-border business practices.
  • Tech-savvy: proficient in MS Office 365, Google Workspace, CRM tools (HubSpot), WordPress, and Adobe Creative Suite.
  • Strong communication and interpersonal skills.

Desirable

  • Previous experience working with or coordinating remote/international teams.
  • Experience in a start-up or fast-growth company environment.
  • Familiarity with project management tools (e.g. Trello, Asana).

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